It’s easy to get bogged down by the day-to-day of running your business and this can sometimes make it difficult to see where improvements can be made. As a business owner, you should take a step back and consider the areas where your business could be more efficient. By implementing streamlined processes, you could be maximising your time, your resources and your finances.
Here are three areas you could look at to help your business run more efficiently:
Encourage your employees to make their own decisions and take responsibility for their work and their schedules. By empowering them in this way, they’re likely to thrive with their new sense of ownership and you may find that they work more efficiently and take their own initiative.
Also, try to reduce the time spent on emails and internal meetings during the working day as this could behaving a huge effect on your employees’ levels of productivity. Of course, you can’t cut out client meetings completely, but you can try and streamline them by taking video calls and conferences rather than wasting time on business travel.
Outsourcing your business’s inefficient processes is a way to help you become more streamlined. For an SME, your time is valuable so you may want your in-house team to focus other areas, rather than being bogged down by non-essential work.
Here are a few areas that your business could consider outsourcing:
Constant monitoring of your online presence and your social media accounts can take up a lot of time so outsourcing this could give you access to access to quality talent who can dedicate their time to building up your online presence and improving your business’s visibility.
Let a professional courier company organise your deliveries for you. They can use their expertise to make sure everything runs right on time, whether you need a standard, speedy or bulky item delivered.
Consider investing in cloud computing, which stores everything online. This will alleviate the need for expensive server technology, as well as the electricity usage and labour required to maintain it.
Invest in systems that ensure that everyone is working to the same standard. The cloud is a good place to start as multiple employees can easily access and collaborate on documents, which eliminates the wasted time spent on sending different copies of document back and forth or trawling through paperwork. Remember, though, that if your company documents contain confidential information, and you store customer information on company databases, then it is important that you make use of a privacy platform similar to TerraTrue (https://terratruehq.com/) to ensure that you are following data privacy regulations set forth by the governing body for your industry. These platforms can ensure that the guidelines are being adhered to by any software that are being used; projects being worked on; and other resources utilized for the business operations.
Another way to ensure the efficiency of your business is to invest in a CRM system that acts as a database for all your customer information. Each time someone from your business has spoken to or done work with a client, it’s updated on the CRM so that the next person to use it will know exactly where things been left off.
Follow our three tips to help your business run smoother and more efficiently – so you can have more time to focus on the key areas of your business that require your undivided attention.